Develop Business Case

Purpose:

The business case records the justification for starting a project. It describes the benefits, costs, and impact, plus a calculation of the financial case.

Objective:

Outline the rationale for undertaking the project, and define the parameters and management factors involved in the project itself. It provides the project manager with a tool to guide the design, management, and evaluation of the project.

Description:

Policies, strategies, programs, and projects will only achieve their spending objectives and deliver benefits if they have been scoped robustly and planned realistically from the outset and the associated risks are taken into account.

The business case, both as a product and a process, provides decision-makers, stakeholders, and the public with a management tool for evidence-based and transparent decision-making and a framework for the delivery, management, and performance monitoring of the resultant scheme.

The business case in support of a new policy, new strategy, new program, or new project must evidence:

- That the intervention is supported by a compelling case for change that provides a holistic fit with other parts of the organization and public sector– the “strategic case.”
- That the intervention represents the best public value – the “economic case.”
- That the proposed Deal is attractive to the marketplace, can be procured, and is commercially viable – the “commercial case.”
- That the proposed spend is affordable – the “financial case.” That what is required from all parties is achievable – “the management case.”

Inputs:

Business Problem and Project Champion Goal
Current Environment Capability
Business Process Knowledge: The knowledge required to build the Context Diagram will mostly come from the Project Champion concerning, related organizations, related processes, key inputs and outputs, related initiatives, and process purpose and boundaries.
System Landscape: The landscape of the systems should be confirmed with the Process Owner or their representative, as well as, the Project Champion.

Outputs:

Goal Model: Used throughout the development of the Business Case. It will be used to drive the content and performance level of the To-Be process design. It will also drive the development of the Process Measures Model.
Business Context Model: The Project Champion will define project boundaries and determine project resources for execution and governance by using scope information included in the context Diagram.
As-Is High-Level Assessment
Baseline Assessment Summary
As-Is Process Flow
To-Be Process Vision
To-Be Process Flow
Change Impact/Risk Analysis
Business Value Analysis
Implementation Strategy
Process Metrics and Targets Plan
Process Measures Hierarchy
Process Management RASIC
Process Design Summary

Controls:

Goal Model Template
- Example: Goal Model
Business Context Model Template
- Example: Business Context Model
As-Is High-Level Assessment Template
- Example: As-Is High-Level Assessment
Baseline Assessment Template
- Example: Baseline Assessment Summary
As-Is Process Flow Template
- Example: As-Is Process Flow
Business Case Financial Planning Tool
- Example: Business Case Financial Planning Tool
To-Be Process Vision Template
- Example: To-Be Process Vision
To-Be Process Flow Template
- Example: To-Be Process Flow
To-Be IT Architecture Vision Template
- Example: To-Be IT Architecture Vision
Change Impact/Risk Analysis Template
- Example: Change Impact/Risk Analysis
Business Value Analysis Template
- Example: Business Value Analysis
Implementation Strategy Template
- Example: Implementation Strategy
Process Metrics and Targets Plan Template
- Example: Process Metrics and Targets Plan
Process Measures Hierarchy Template
- Example: Process Measures Hierarchy
Process Management RASIC Template
- Example: Process Management RASIC
Process Design Summary Template
- Example: Process Design Summary
Business Case Template
- Example: Business Case

Task Instructions:

Clarify Goals

1. Using the Goal Model Template, [the Business Relationship Manager] with support from [the Project Champion] and consulting with Subject Matter Experts is responsible for facilitating the sessions to clarify and document the high-level goal(s).

Define Business Context Model

1. Using the Business Context Model Template, [the Business Relationship Manager] with support from [the Process Owner(s)] and consulting with Subject Matter Experts, is responsible for facilitating the sessions to define the business context model.

Create As-Is High-Level Assessment

1. Using the As-Is High-Level Assessment Template, [the Business Relationship Manager] with support from [the Project Champion] and consulting with Subject Matter Experts, is responsible for facilitating the sessions to identify and document the As-Is High-Level Assessment.

Create As-Is Baseline Assessment

1. Using the Baseline Assessment Template, [the Business Relationship Manager] with support from [the Project Champion] and consulting with Subject Matter Experts, is responsible for facilitating the sessions to identify and document the Baseline Assessment.

Create As-Is Process Flow

1. Using the As-Is Process Flow Template, [the Business Relationship Manager] with support from [the Project Champion] and consulting with Subject Matter Experts, is responsible for facilitating the sessions to identify and document the As-Is Process Flow.
2. Using the Business Case Financial Planning Tool and the As-Is Process Flow, [the Business Relationship Manager] with support from [the Project Champion] and consulting with Subject Matter Experts, is responsible for completing the “As-Is Process Flow” tab within the Business Case Financial Planning Tool.

Create To-Be Process Vision

1. Using the To-Be Process Vision Template, [the Business Relationship Manager] with support from [the Project Champion] and consulting with Subject Matter Experts, is responsible for facilitating the sessions to identify and document the To-Be Process Vision.

Create To-Be Process Flow

1. Using the To-Be Process Flow Template, [the Business Relationship Manager] with support from [the Project Champion] and consulting with Subject Matter Experts, is responsible for facilitating the sessions to identify and document the To-Be Process Vision.
2. Using the Business Case Financial Planning Tool and the To-Be Process Flow, [the Business Relationship Manager] with support from [the Project Champion] and consulting with Subject Matter Experts, is responsible for completing the “To-Be Process Flow” tab within the Business Case Financial Planning Tool.

Create To-Be IT Architecture

1. Using the To-Be IT Architecture Template, [the Business Relationship Manager] with support from [the Enterprise Architect] and consulting with Subject Matter Experts, is responsible for facilitating the sessions to create the To-Be IT Architecture.
2. Using the Business Case Financial Planning Tool and the To-Be IT Architecture, [the Business Relationship Manager] with support from [the Project Champion] and consulting with Subject Matter Experts, is responsible for completing the “To-Be IT Architecture Vision” tab within the Business Case Financial Planning Tool.

Perform Change Impact/Risk Analysis

1. Using the Change Impact Risk Analysis Template, [the Business Relationship Manager] with support from [the Project Champion] and consulting with Subject Matter Experts, is responsible for facilitating the sessions to identify and document the Change Impact/Risk Analysis.

Perform Business Value Analysis

1. Using the Business Value Analysis Template, [the Business Relationship Manager] with support from [the Project Champion] and consulting with Subject Matter Experts, is responsible for facilitating the sessions to identify and document the Business Value Analysis.

Develop Implementation Strategy

1. Using the Implementation Strategy Template, [the Business Relationship Manager] with support from [the Project Champion] and consulting with Subject Matter Experts, is responsible for facilitating the sessions to identify and document the Implementation Strategy.

Create Process Measures Documents

1. Using the Process Measures Document Template, [the Business Relationship Manager] with support from [the Project Champion] and consulting with Subject Matter Experts, is responsible for facilitating the sessions to identify and document the Process Measures.

Develop Process Management Structure

1. Using the Process Management Hierarchy Template, [the Business Relationship Manager] with support from [the Project Champion] and consulting with Subject Matter Experts, is responsible for facilitating the sessions to identify and document the Process Management Hierarchy.
2. Using the Process Management RASIC Template, [the Business Relationship Manager] with support from [the Project Champion] and consulting with Subject Matter Experts, is responsible for facilitating the sessions to identify and document the Process Management RASIC.

Develop Process Design

1. Using the Process Design Summary Template, Goal Model, Business Context Model, As-Is High-Level Assessment, Baseline Assessment Summary, As-Is Process Flow, To-Be Process Vision, To-Be Process Flow, To-Be IT Architecture Vision, Change Impact/Risk Analysis, Business Value Analysis, Implementation Strategy, Process Measures, Process Management Hierarchy, Process Management RASIC [the Business Relationship Manager] is responsible for merging and create the Process Design Summary.

Create Business Case

1. Using the Business Case Template, Process Design Summary, and the Business Case Financial Planning Tool [the Business Relationship Manager] with support from [the Project Champion] is responsible for creating the Business Case.

Architecture Reconstruction Guidelines: Architecture reconstruction is the process of obtaining the “as-built” architecture of an implemented system from the existing legacy system. For this process, tools are used to extract information about the system that will assist in building successive levels of abstraction. Although generating a useful representation is not always possible, a successful reconstruction results in an architectural representation that aids in reasoning about the system. This recovered representation is most often used as a basis for re-documenting the architecture of an existing system if the documentation is out of date or nonexistent, and can be used to check the “as-built” architecture against the “as-designed” architecture. The architectural representation can also be used as a starting point for reengineering the system to a new desired architecture. Finally, the representation can be used to help identify components for reuse or to help establish a software product line.
5 Essential Business Strategy Tools
Do Business Better
Managing Project Scope
Strategy requires core functions and new ideas, companies during this pandemic must protect core businesses even as they create mechanisms for thinking about new opportunities, write Boris Groysberg and Katherine Connolly Baden of Harvard Business School. Cross-functional teams and agile structures can be valuable in identifying areas of inefficiency, along with tactics such as “the clean sheet of paper exercise,” which asks executives to imagine rebuilding the company from scratch.