Plan Phase

Plan Phase

Purpose:

Enable the project team to analyze the business process and determine the goals and objectives that need to be addressed with he business process and computing environment.

Objective:

Establish project objectives and vision for the business process.

Description:

The Plan phase is intended to be a set of activities that will set the foundation for the rest of the project.  The Project Charter is created to document the scope, objectives, and limitations for the project.  A Preliminary Project Plan and Quality Assurance (QA) Plan are also developed during this phase.  These deliverables are used to establish credible business expectations for the project.  Financial Management is also addressed if a Long Lead Appropriation is necessary.

Suppliers are commonly retained to assist with Plan and Define Phase activities.  Organizational personnel have the primary responsibility for the Plan Phase, but suppliers can be obtained early in the project to conduct Define Phase activities.  Supporting an Outsourced Model, addresses this supplier sourcing during the Plan Phase by the release of a Request for Proposal (RFP) to identify suppliers that are be qualified to perform the Define Phase activities.

To conclude this phase, a Plan Tollgate must be conducted with the project stakeholders.  Approval from the stakeholders during this tollgate means that the project has been authorized to proceed.  To reduce bureaucratic delays in executing the overall project, the tollgates have been streamlined to four tollgates – Plan Tollgate being one of them.

Entrance Criteria:

  • Approved Project by PMO

Exit Criteria:

  • Plan Tollgate Conducted

Process and Procedures:

  • Develop Project Charter
  • Perform Project Charter Peer Review
  • Establish Project Charter Baseline
  • Use the Project’s Defined Process
  • Establish Project’s Defined Process
  • Establish Project’s Defined Process Baseline
  • Document Preliminary Project Plan
  • Perform Preliminary Project Plan Peer Review
  • Establish Preliminary Project Plan Baseline
  • Prepare for Solicitation and Supplier Agreement Development
  • [?]
  • [?]
  • [?]

Tailoring Guidelines:

  • None

Process Verification Record(s):

  • <?>
    • Stored By: <?>

Measure(s):

  • Time Take in the process Purchase Order, applicable only if supplier and/or product procured for Define phase
    • Maintained By: Project Manager
    • Submitted By: Project Manager
    • Frequency of Submission: Once at the senior management review for the month applicable after procurement supplier and/or product.
  • Status of Risk Management, Number of Risk Mitigated, Number of Risk Open, Number of Risk Closed
    • Maintained By: Project Manager
    • Submitted By: Project Manager
    • Frequency of Submission: Monthly and during Senior Management Review
  • The revision to the Projects Forecast and Original dates, number revisions to the plan
    • Maintained by: Project Manager
    • Submitted By: Project Manager
    • Frequency of Submission: For every Revision of the Plan
  • Time taken to process Purchase Order, applicable only one supplier and/or product procured in define phase time taken in calendar days from the date purchase order was requested to the date it was actually processed.
    • Maintained by: Project Manager
    • Submitted By: Project Manager
    • Frequency of Submission: once, and Senior Management Review for the month applicable after procuring Supplier or Product
  • Number of changes to the projects defined processes
    • Maintained by: Project Manager
    • Submitted By: Project Manager
    • Frequency of submission: During the course of the project execution

References:

  • <?>