Ensure Review and Approval of Customer Requirements

Purpose:

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Objective:

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Description:

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Inputs:

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Outputs:

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Controls

• Formal Review Meeting Agenda & Minutes Template
• Formal Review section within the Project Plan
• Formal Review Summary Template
• Formal Review Plan within the Product Quality Plan

Task Instructions:

Check Customer Requirements Readiness

1. 1. Using the Customer Requirements and Work Product Support Documents, [the Business Analyst] is responsible for ensuring that the work product is ready for review by verifying its completeness against the content of the project component requirements, adherence to the stipulated standards, and copy quality in terms of spell check, grammar, etc.
   2. Using the Formal Review Meeting Agenda & Minutes Template,[the Business Analyst]is responsible for completing the Meeting Documents section.

Conduct Formal Review Kickoff Meeting

1. 1. Using the Formal Review Plan section within the Project Plan,[the Business Analyst]with the support from [the Project Manager] is responsible for validating the Reviewers.
   2. Using the Formal Review Kickoff Agenda & Minutes Template, [the Business Analyst] is responsible for scheduling the Kickoff Meeting.

Schedule Formal Review Meeting

1. 1. Using the Formal Review Plan section within the Project Plan, [the Business Analyst] with the support from the [Project Manager] is responsible for validate the Reviewers.
   2. Using the Formal Review Meeting Agenda & Minutes, [the Business Analyst] is responsible for schedule review meeting.

Prepare for Formal Review Meeting

1. 1. Using the Draft Customer Requirements Document, the Reviewers are responsible for reviewing the work products by going through them in detail, reviewing and identifying modifications.
   2. Using Supporting Documents, the Reviewers are responsible for referring to the supporting documents, if required, and verify consistencies between the work products and the supporting documents.

Conduct Formal Review Meeting

1. 1. Using the Customer Requirements, [the Business Analyst] is responsible for presenting the Work Product and supporting documentation based on an order.
   2. Using the Formal Review Meeting Agenda & Minutes, [the Business Analyst] is responsible for documenting the Action Items.
   3. Using the Formal Review Meeting Agenda & Minutes, [the Business Analyst] is responsible for documenting the Identified Modifications.

Formal Review Follow Up

1. 1. Using the returned Formal Review Log,  [the Business Analyst] is responsible for reviewing the logs to confirm reviewers concern, comments, or questions.
   2. Using the Formal Review Summary Template, [the Business Analyst] is responsible for updating the Consolidated Review Log Tab.
   3. Using the Formal Review Meeting Agenda & Minutes, [the Business Analyst] is responsible for send the Meeting Minutes to all invited reviewers and to [the Project Manager].
   4. Using the Review Meeting Minutes and Review Meeting Agenda Template, [the Business Analyst] is responsible for scheduling additional Review.

Fix Modifications from Formal Review

1. 1. Using the Formal Review Summary, [the Business Analyst] is responsible for tracking the effort spent to resolve identified modifications.
   2. Using the Formal Review Summary, [the Business Analyst] is responsible for discussing modifications with [the Project Manager] to get agreement on which modifications to be updated and which is responsible for be classified as out of scope.
   3. Using the Formal Review Summary [the Business Analyst] is responsible for fixing the identified modifications and ensure they do not introduce new or unintended modifications.
   4. Using the Project Document Control, [the Business Analyst] is responsible for ensuring that the work product is revised per the Project Document Control,

Verify Closure of Formal Review Modifications

1. 1. Using the Formal Review Summary [the Business Analyst] is responsible for verifying closure of the review modifications
   2. Using the Formal Review Plan within the Product Quality Plan [the Business Analyst] is responsible for ensuring that Review conducted meets the defined exit criteria for the worked.

Document and Communicate Formal Review Results

1. 1. Using the Review Summary Report, [the Business Analyst] is responsible for completing the Formal Review Summary Report and send it to the Project Manager.
   2. Using the Formal Review Meeting Agenda & Minutes, Review Summary Report and Project Document Control, [the Business Analyst] is responsible for checking-in the documents into Configuration Management Library.