Purpose:

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Objective:

Agreements with the suppliers are established and maintained.

Description:

A supplier agreement is any written agreement between the organization (representing the project) and the supplier. This agreement can be a contract, license, service level agreement, or memorandum of agreement. The content of the supplier agreement should specify the arrangement for selecting supplier processes and work products to be monitored, analyzed, and evaluated, if the arrangement is appropriate to the acquisition or product being acquired. The supplier agreement should also specify the reviews, monitoring, evaluations, and acceptance testing to be performed.

Supplier processes that are critical to the project’s success (e.g., due to complexity, due to importance) should be monitored.

Supplier agreements between independent legal entities are typically reviewed by legal or contract advisors before approval.

Inputs:

Outputs:

Controls:

Task Instructions:

Establish an Understanding of the Agreement

    1. Using <?>, [Vendor Management Office] with support from [the Project Manager] is responsible for …

Establish the Supplier Agreement

    1. Using the Request for Information document [the Vendor Management Office] is responsible for releasing it to Suppliers for a response.
    2. Using the Suppliers Provided Request for Information, [the Vendor Management Office], with support from [the Project Manager], is responsible for consolidating the Suppliers list.
    3.  
    4. Using the <?>, [the ?] with support from <?> is responsible for verifying  that all parties to the agreement understand and agree to all requirements by signing the supplier agreement.
    5. Using the <?>, [the ?] with support from <?> is responsible for notifying the suppliers not selected for the award.
    6. Using the <?>, [the ?] with support from <?> is responsible for communicating the supplier agreement in the organization as required

Establish the Supplier Agreement

    1. Using the <?>, [the Vendor Management Office], with support from [the Project Manager], is responsible for developing a Request for Information (RFI) document.
    2. Using the Request for Information document [the Vendor Management Office] is responsible for releasing it to Suppliers for a response.
    3. Using the Suppliers Provided Request for Information, [the Vendor Management Office], with support from [the Project Manager], is responsible for consolidating the Suppliers list.
    4. Using the and Consolidated Supplier list, [the Vendor Management Office] is responsible for receiving Suppliers’ agreement.
    5.  
    6. Using the <?>, [the ?] with support from <?> is responsible for verifying  that all parties to the agreement understand and agree to all requirements by signing the supplier agreement.
    7. Using the <?>, [the ?] with support from <?> is responsible for notifying the suppliers not selected for the award.
    8. Using the <?>, [the ?] with support from <?> is responsible for communicating the supplier agreement in the organization as required