Purpose:

Establishes organizational expectations for monitoring project progress and performance against the project plan and managing corrective action to closure when actual or results deviate significantly from the plan

Objective:

Provide an understanding of the project’s progress so that appropriate corrective actions can be taken when the project’s performance deviates significantly from the plan.

Description:

A project’s documented plan is the basis for monitoring activities, communicating status, and taking corrective action. Progress is primarily determined by comparing actual work product and task attributes, effort, cost, and schedule to the plan at prescribed milestones or control levels in the project schedule or WBS. Appropriate visibility of progress enables timely corrective action to be taken when performance deviates significantly from the plan. A deviation is significant if, when left unresolved, it precludes the project from meeting its objectives.

 

When actual status deviates significantly from expected values, corrective actions are taken as appropriate. These actions can require replanning, which can include revising the original plan, establishing new agreements, or including additional mitigation activities in the current plan.

Entrance Criteria:

  • Cost Tracking Systems
  • Effort Reporting Systems
  • Action Items Tracking Systems
  • Project Management and Scheduling Programs

Exit Criteria:

  • Project Schedules with Status
  • Project Measurement Data and Analysis
  • Earned Value Reports

Process and Procedures:

Tailoring Guidelines:

Organizations may choose to purchase a project monitoring and control process and procedures rather than to develop them.  Using the Causal Analysis and Resolution process, they can tailor the process to fit their organization.

Process Verification Record(s):

  • Records of Significant Deviations
    • Stored By: [PMO Director]
  • Criteria for what Constitutes a Deviation
    • Stored By: [PMO Director]
  • Corrective Action Results
    • Stored By: [PMO Director]

Measure(s):

  • Number of open and closed corrective actions
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  • Schedule with status for monthly financial data collection, analysis, and reporting
    • Maintained By: <?>
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    • Frequency of Submission: <?>
  • Number and types of reviews performed
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    • Frequency of Submission: <?>
  • Review schedule (planned versus actual and slipped target dates)<?>
    • Maintained By: <?>
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    • Frequency of Submission: <?>
  • Schedule for collection and analysis of monitoring data
    • Maintained By: <?>
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    • Frequency of Submission: <?>

References: